If things change, keep us up to date via your online Member Account so that you can let us know of any changes at the click of a button.
No phone calls, no fuss, just access to manage your membership, whenever you need.
If your query relates to any of the following, please log in to your online account here using the email address you registered with, and become the master of your own membership...
Pay arrears | Freeze your membership | Unfreeze your membership |
Change bank details | Upgrade your membership | Request to stop your membership
If your query is in relation to anything else, please complete this form, and a member of the team will be in touch. Otherwise, you might just find what you're looking for below...
NEED TO TAKE A BREAK? NO PROBLEM.
How do I freeze my membership?
You may place a freeze on your membership for an admin fee of £10 per calendar month, should you wish to put your membership on hold. This freeze must be requested by the 20th of the month to take effect for the following month. Medical related freezes and student & young person memberships freezes remain free of charge, as per our normal terms and conditions. Freeze requests can be made here. Please note that you will not receive an immediate response from the team, however if you have emailed us to request a freeze, this will be processed for you and a confirmation sent once complete.
Will freezing automatically freeze junior members too?
Requests to freeze must be on an individual basis. No assumption will be made to also freeze linked or paid for subscriptions without a specific request to do so. Please use this form to make each request.
I've been emailing Member Services to freeze and had no reply!
If you've already emailed us to freeze your membership, please rest assured that we have your request and will process it. Freezes must be requested before the 20th of the month to be processed in time for the month ahead. You'll receive a confirmation once it's complete, so no need to send further emails.
Still got a question about freezing your membership?
Contact us and a member of our team will be in touch.
WE'RE SORRY TO SEE YOU GO!
Can I cancel my membership within the first month?
If for any reason, you have a change of heart, we won’t hold it against you. Though cancelling within 10 days of your start date will incur a cost, either of the joining fee or £15, if no joining fee applied.
After the initial 10 days you can cancel your membership in line with the terms and conditions of your membership. Check them out HERE. Once you have fulfilled your initial commitment period, 90 days paid notice must be given.
What about after that?
If you pay for your membership monthly, we ask you to give 90 days paid notice, the 90 days notice period will start on the day the valid termination request is received. (For example: if the termination notice is received on 03 April, your membership will terminate on 02 July). This can be done via your online account. Log in here then choose My Account.
If you have joined on a Results membership, this means you would need to notify us in the month prior to your last month, (assuming your commitment period is not extended due to freeze periods) if you do not wish to continue your membership beyond your initial commitment period. If you do not notify us, your membership will continue on a flexible basis. All flexible memberships require a 90 days paid notice period.
If you've paid in advance, after the initial 10 days you can cancel your membership in line with the terms and conditions of your membership. Check them out HERE. Once you have fulfilled your initial commitment period, 90 days paid notice must be given. One month memberships are excluded as they cannot be cancelled.
As you have paid in advance for your membership term, it will end automatically on the end date provided in your welcome email. We will contact you in the month before your end date to discuss your renewal options.
Cancellation Terms for our Platinum VWorks Members are different and are subject to a 2 month cancellation term. Please see the terms of your Platinum VWorks Membership for details. If there is any discrepancy between the Platinum VWorks Membership and the Leisure Membership Terms and Conditions, the terms of the Platinum VWorks Membership will take precedence.
Can someone else cancel for me?
Unfortunately not. We can only accept a cancellation request from the named membership holder. We cannot accept a cancellation request on behalf of another member.
I’ve tried to cancel my membership but could not get through to member services or the Club, what do I do now?
Don't worry, we've received your request and your subscription will be stopped in line with the terms and conditions of your agreement.
I’ve lost my job or had to close my own business and cannot afford to carry on with my membership, can I cancel with no further payment?
We understand that circumstances change quickly. So please contact us to discuss your membership payments by completing this form. If you need an extension whilst you get back on your feet, we'll do our best to help.
I've been emailing Member Services and had no reply!
If you've already emailed us to cancel your membership, please rest assured that we have your request and will process it. You'll receive a confirmation once it's complete. No need to send further emails - it just slows us down.
Still got a question about cancelling your membership?
Contact us and a member of our team will be in touch.
LET'S SETTLE UP.
How can I reduce my membership fee?
If you're keen to save a few pounds whilst you're burning them on the gym floor, an Off Peak membership is a great way to keep your costs to a minimum. Off Peak memberships are ideal for those who prefer to enjoy the gym when it’s a little quieter. If you work shifts, from home or have a flexible schedule, our Off Peak membership offers all of the benefits that come with Village life, if you're happy to keep your workout window to within set times.
Off Peak memberships are available on both Results and Flexi options. Speak to the team for the Off Peak hours at your club, or check out your club's timings on their page.
Why don't you reduce membership fees if the squash courts, steam room, sauna or whirlpool are closed?
As you can appreciate, the leisure and hospitality sector has been going through a particularly difficult time, with hundreds of Village staff furloughed or made redundant.
Despite this, over the past few months, we have invested heavily in COVID-19 safety measures, cutting-edge technology and will be operating with additional cleaning to keep you safe when you return to our Clubs. Plus, our fitness teams have worked hard to create free online workouts for all members to enjoy during our period of closure. We place a very high priority on keeping our our loyal members happy, but regret that we are not in a position to offer discounts or refunds for facilities that we are unable to open as a result of Government and Industry Governing Bodies' directives.
Instead, following the first UK lockdown in March, we added value to your membership with a Free One Night Stay + £200 Reward for all qualifying members after reopening our Clubs, plus an extra £300 Reward for members who re-committed to their contract. The value of these additions was far higher than the savings that would be made from a discount for unused facilities.
Still got a question about your membership payment?
Contact us today and a member of our team will be in touch.
How do I make a change to my payment details or membership?
If you need to make any changes to your membership [excl. bank account changes], these need to be actioned online via the Member's Area or requested with the Member Services team by the 20th of the month. This will ensure they take effect from the 1st of the following month.
ONLINE EXCLUSIVE REFERRAL OFFER
If you've referred a friend online as part of our online referral programme and have some questions about the voucher you've received, you should find the answers here...
I’m having trouble using my gift online, what do I do?
Firstly, check the redemption instructions and the terms and conditions for your gift and ensure you are following the instructions provided. Type in the code into the website manually as sometimes copying and pasting does not work. If you are still experiencing problems using your gift please contact the voucher provider help desk: hello@giftcloud.com with the email address you used to redeem the gift and a screenshot of the error so they can investigate this for you.
I’m having trouble using my gift in-store, what do I do?
Firstly, check the redemption instructions and the terms and conditions for your gift and ensure you’re following the instructions provided. If you are still experiencing problems using your gift please contact the voucher provider help desk: hello@giftcloud.com with the email address you used to redeem the gift and the details of the store you tried to to use your card in so we can investigate this for you.
I tried to use my gift and the retailer told me my balance was lower than expected, what can I do?
Ask the retailer if they can tell you the starting balance of your gift. If this is lower than the amount you expected, please contact the voucher provider at hello@giftcloud.com and they will look into it. If the balance matches what you expect, ask the retailer if they can tell you where and when the gift was used. If you do not recognise these transactions then your card may have been used by someone other than you.
My link/gift has expired. What can I do?
Please check the terms and conditions of the offer. If you believe your link should still be valid, please contact hello@giftcloud.com and they will look into it.
Must I use the full value of my gift on a single transaction?
This depends on the individual Terms and Conditions of the gift. These can be found when you click the link from your email or SMS or on the gift PDF.
Can I top up my gift?
Unfortunately we cannot add funds to your gift.
How do I use the gift card?
Please refer to the specific terms and conditions which can be found under the gift card faceplates. The redemption instructions will also detail which gift cards can be used instore and online.
Can someone else use my gift card?
Yes, whoever is in possession of the gift can use it, so please treat your gift as cash and keep it secure at all times.
Can I exchange my gift card?
Unfortunately, once a gift card has been selected we are unable to exchange this for a different brand.
Can I be sent a physical gift card instead of a digital one?
Unfortunately we only provide digital gift cards.
When does my gift card expire?
Please refer to the specific terms and conditions which can be found under the gift card faceplates. The redemption instructions will also detail which gift cards can be used in store and online.
What if my gift card is lost or stolen?
You must treat your gift as if it were cash, because any value on the card cannot be refunded or reissued if it is lost or stolen.
